1. Open Google Calendar on a computer and locate the calendar under My calendars.
2. Use its menu to open Settings and sharing.
3. Under the people or groups sharing section, add the intended recipient.
4. Choose the appropriate permission, such as availability only, event details or an editing level. Reserve sharing-management permission for an authorised calendar manager.
5. Send the invitation and ask the recipient to add the calendar through the received link.
6. Test a normal event and an event marked private to confirm the actual visibility.

A narrow individual permission does not remove another broad access setting. Review whether the calendar is available to the organisation or public. A public calendar can expose information beyond the people you directly invited, so use that option only for a calendar intended for public events.

A colleague needs to book customer calls around your existing appointments, but does not need their descriptions or permission to edit them.

1. In Google Calendar on a computer, find the intended calendar under My calendars.
2. Open its Settings and sharing page and add the colleague's business address in the people or groups sharing section.
3. Select the availability-only permission offered by the interface.
4. Send the invitation and ask the colleague to add the calendar.
5. Check one ordinary appointment and one private appointment from their access.

Expected result: the colleague can identify occupied periods without seeing unnecessary event details. Review broader organisation or public sharing separately, because an individual permission does not remove access already granted through another setting.

Check the address, invitation, account currently signed in and organisation policy. Confirm you own the calendar or have permission to manage sharing. Sharing one calendar does not automatically share another calendar under the same account.

Remove the person or group from the sharing list and review any organisation-wide or public setting separately. If a group grants access, changes to its membership can affect who sees the calendar.

For a customer meeting, inviting the person to one event may be sufficient. Avoid sharing a complete staff calendar just to provide details of a single appointment, particularly when other events contain confidential project information.

• Scheduling a team meeting with Google Calendar
• Preventing timezone mistakes in Google Calendar
• Delegating Gmail access without sharing a password
• Creating a Google Group for a team email address

• Google Calendar sharing permissions
• Nabtech Google Workspace plans

• Sharing a Google Calendar with the right level of access